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Members of Council

The local Council is comprised of a Reeve, Deputy Reeve and 5 Members, all elected at large.  For additional information respecting who is representing you on Township Council, please refer to the page dedicated to the Members of Council.

Council Meetings

Meetings are scheduled for the 1st and 3rd Monday of each month commencing at 6:30 p.m.

Exceptions occurr when a statutory holiday falls on a Monday.  In this event the meeting is moved to the Tuesday immediately following the statutory holiday.

A second occurrs during the months of July and August when there is only one meeting per month.  That meeting is likely to be re-scheduled to an appropriate Monday in each month, while having regard to other municipal business taking place during that time.

The final exception is during the Month of December when the final meeting of the month is cancelled due to the Christmas season and the first meeting of the month gets moved to the second Monday of the month.

For a list of upcoming meetings please refer to the schedule of Council Meetings.

Agendas, Minutes and Bylaws

The Civic Web Portal is a modern system of recording and publishing the business of Council and provides greater public accessibility and transparency.  The documents which Council are considering on the Agenda of any meeting open to the public are all available.  The Minutes which is a record of the proceedings of meetings are also available once approved by Council.  The Bylaws ,which most often reflect the important decisions of the Council, can also be found on the Civic Web Portal. 

Council Elections

Elections for members of Council occur every 4 years with the next election in 2018.  For up-to-date and relevant information relating to the upcoming election please refer to the page dedicated to Council Elections.

Council Delegations

If you have a matter to be presented or considered by Council, there are two (2) alternatives for the convenience of delegates/deputations.

Regular Delegation/Deputation which consists of up to 15 minutes to bring a matter to council’s attention. The deadline for this alternative is the Wednesday at 12:00p.m (noon)  and the submission should include the completed form which can be found  on the "Application Forms" page of this website.  Applicants should forward this completed form the C.A.O/Clerk at bbrooks@stonemills.com Persons wishing to receive a response or answer should intend to submit a detailed submission highlighting the scope of the request along with their completed delegation/deputation form.

3-Minute Delegation/Deputation which consists of an opportunity to allow members of the public to address council briefly (no longer than 3 minutes) and accommodate up to 5 deputations/delegation per meeting for a maximum of 15 minutes on a matter of municipal interest. This is to allow for comment of opinion on matters before council or as an alternative to educate or inquire to council on matters of council interest. It should be noted that in the absence of a review period of the deputation/delegation most 3-minute delegations will not receive a response/answer that evening unless the full scope of the inquiry/request is known. Arrangements to appear at a council meeting as a 3- minute Delegation/Deputation are accepted until 12:00p.m (noon) on the date of regular council meeting days and can be made to the C.A.O/Clerk via telephone at 613-378-2475 or via email at bbrooks@stonemills.com. Confirmation of addition to the agenda must be made prior to the council meeting of the acceptance.

Excepting those matters that appear under "Open Meetings" as follows, all submissions to Council will be considered in a meeting open to the public, and will be subject to review by the public.  Persons submitting documents for Council consideration should not include any information that may be considered private or confidential.

Open Meetings

In accordance with Section 239(2) of the Municipal Act, S.O. 2001, all meetings are open to the public except when the subject matter to be considered pertains to one of the following: 

  1. the security of the property of the municipality or local board;
  2. personal matters about an identifiable individual, including municipal or local board employees;
  3. a proposed or pending acquisition or disposition of land by the municipality or local board;
  4. labour relations or employee negotiations;
  5. litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board;
  6. advice that is subject to solicitor-client privilege, including communications necessary for that purpose; or
  7. a matter in respect of which a council, board, committee or other body may hold a closed meeting under another Act.

Integrity Commissioner

The Township of Stone Mills in partnership with Lennox and Addington members municipalities, retained the services of John Mascarin of Aird and Berlis LLP for the provision of Services as the Integrity Commissioner. This retainer covers the period of January 1, 2019 – December 31 2021 and is subject to renewal with the agreement of both parties.

Section 223.3 of the revised Ontario Municipal Act enables a municipality to appoint an "Integrity Commissioner" to address the application of the Code of Conduct for elected officials and/or members of local boards.  In addition, the legislation provides that the Integrity Commissioner can be delegated any or all of the policy matters surrounding the enforcement of Codes of Conduct for elected officials and/or members of local boards.

The full mandate of the Integrity Commissioner is as follows:

  • Providing written and oral advice to individual members of Council and to members of local boards about their own situation under the Code of Conduct and other procedures, rules and policies governing the ethical behaviour of members.
  • Providing Council and its local boards with specific and general opinions and advice on The County's procedures, rules and policies regulating the conduct of members and issues of compliance with such regulations.
  • Conducting inquiries into a request made by County Council, a member of Council, a local board, a member of a local board or a member of the public into whether a member of Council or a member of a local board has contravened any applicable code of conduct, procedures, rules and policies governing the ethical behaviour of members.
  • Determining whether a member of Council or a member of a local board has violated any County procedures, rules and policies governing ethical behaviour and report any violation with any recommendation for sanction to Council.  
  • Providing an annual report to Council on issues addressed, including examples in general terms of advice rendered and complaints received and disposed of.
  • Providing, as requested, outreach programs to Council and local boards on issues of ethics and integrity.
  • Providing, as required, recommended policies and procedures to govern the ethical behaviour of Members of Council and local boards.

Individuals wishing to make a compliant can do so by using the following link: http://www.stonemills.com/images/Council/General/Stone_Mills_-_Formal_Complaint_Form_-_Code_of_Conduct.pdf and by mailing directly to:

Mail:   John Mascarin          

           Aird & Berlis LLP

           181 Bay Street, Suite 1800

           Toronto Ontario M5J 2T9

Email: jmascarin@airdberlis.com 

Please note that the Complaint Form is an affidavit and therefore the individuals will have to swear or attest to their statements before a Commissioner of Oaths or a Notary Public. 

Council Code of Conduct 

Code of Conduct Formal Complaint Form

Historical Meetings

Minutes of older meetings of Council that do not appear on the Civic Web Portal are available by contacting the Clerk's Department.